Fouth monthly meeting for new board

Present for meeting:

Michael Mathis (President), Patricia Owen (Secretary), Emric Jorgenson (Treasurer) , David Fleig (Membership Co-Chair), Hillary Ensminger (Membership Co-Chair).

Absent for meeting:

Cindy Rubel (Events Chair), Tar a House (Acting Events Chair in Cindy’s absence), Heloisa Portela (Publicity Chair).

Marking position remains vacant.

Meeting is held at Nantucket Café prior to Milonga.

Agenda:

Approval of March 2008 minutes
Workshop planning

The meeting is called to order and discussion begins.

· The board passes March minutes with simple corrections.

April Workshop with Daniela and Luis Final Planning Review

· DJ: Karen, board agrees to pay her $100

· DJ for Open Eye Milonga: Will ask Gulden, Dmitri.

· Out of town teachers contacted

· Registered so far: 6 or 7, 15 word of mouth

· Publicity: poster (rick), rick will announce at other events,

· Richmond, Asheville, Wilmington, Charlotte, Norfolk, Charleston, Savannah emails

· Emails to instructors

· Swango will change to milonga

· 4th friday this month- offered to jason due to milonga for workshop

Summary of pending items from previous meetings:

· Registration tool online for later use(Michael)

· List of regional teachers, email addresses and web addresses for future events.

· Other venues

· Short workshops (Hillary)

· Vacant position (Marketing). Develop additional branding.

· Publicity (paper and web). Check publications and web ads for correct information or add new information.

· Web accounts for board members and local teachers.

· Additional ideas including free practicas, outdoor events, getting more people to DJ by trading off DJs or by setting aside the first hour for a new DJ for an event (i.e. a DJ debut).

· Decision regarding fall workshop

· Keep some kind of form or envelope at events for payment.

· Recognition for new website work by Xavier Mela

· Website review/training session (schedule)

· Review new and revised membership protocol

Meeting adjourned. Next meeting May 4^th, 2008.

 (June’s 4th Friday has been canceled for the Tangovita Workshop/Milonga with Tomas Howlin and Shorey Myers.)

Present for meeting:

Michael Mathis (President), Patricia Owen (Secretary), Emric Jorgenson (Treasurer), Cindy Rubel (Events Chair), Hillary Ensminger (Membership Co-Chair)

Absent for meeting:

David Fleig (Membership Co-Chair)

Ozlem Tanik has resigned from her position on the board.

The meeting is called to order and discussion begins.

Emric states that with regard to the newly vacant Marketing Chair position, most important is advertising is to create opportunities for the club to be out in public, i.e. to organize more public venues for events.

Hillary states that it is important to appoint a person for the position soon.

· The board agrees that it is a priority, to find public venues for milongas, to appoint person to vacant position.

· Review of regular local events

Tangophilia has 2nd and 4th Fridays and 2nd and 3rd Saturday; Triangle Tango has 3rd Friday and 4th Saturday; Dan Plonski and Eduardo Lazarowski organize occasional 1st Saturday with no guarantee.

· New milonga is proposed for on 1st Saturday at Nantucket Grill. This requires contact with Dan/Eduardo to make sure that there is no conflict with their event. Emric will be the lead contact in this regard.

· Proposal to make 4th Sat TDS milonga a Swango on a regular basis through spring is passed (all agreed).

· Decision to let go of Tuesday practica but to continue Sunday with Dmitri Ponarin’s lessons and practica is passed (all agreed).

· The monthly board meeting will be held at 5:00 on 1st Sunday of month or one hour prior to Dmitri’s practica (all agreed).

· Web site revisions in progress, first draft planned for after the holidays.

· Proposal to offer ½ price membership in conjunction with a spring workshop is passed (all agreed).

· An update to pricing will be to set milonga prices at $5.00 (not donation based) for Open Eye, Nantucket and Swango (all agreed).

o Note: For the Open Eye milonga we tip staff 50%(ish). The monetary split is arranged with Nantucket at 50%. For the Swango event, we need to pay Jim $100/$105 plus reimburse for wine/snacks.

· The board will need to have someone organize workshops. The appointment will be made at a later meeting.

· The board is in favor of bringing Daniela and Luis back in the spring of 2008 for a second workshop (all agreed).